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KASTURBA GANDHI DEGREE & PG COLLEGE FOR WOMEN

WEST MARREDPALLY, SECUNDERABAD, TELANGANA - 500026

(Sponsored & Managed Jointly by the Osmania Graduates’ Association And The Exhibition Society, Hyderabad)

(ISO 9001:2015, 14001:2015, 50001: 2011 Certified)

The College has a structure in place to manage and use physical, academic and support facilities to ensure their optimal use.

Institution has established systems and procedures for maintaining and utilizing physical, academic and support facilities. The Committees constituted ensure optimal utilization and allocation of available financial resources for maintenance and upkeep of different facilities using grants received.

Laboratory:

Lab technicians under the supervision of HODS maintain the records of proposals, purchase, maintenance and upkeep of their respective laboratory equipments.

Library:

Books and other reading resources are purchased from the allocated budget on requisition of Heads of various departments .The finalized list of required books is duly approved and signed by Principal. Library Staff maintain records of return of books, weeded out old titles, books issue and return, Stock verification

Sports:

On proposal from Physical Director Sports equipment are purchased on approval of Principal and Management. The Department is held responsible for regular maintenance and record keeping.

Computers:

A System Administrator is incharge of maintenance of computers, peripherals, internet connectivity issues and installation of softwares like subject-related, antivirus and general applications and is approached by various departments, administration office for resolving any issues.

Classrooms and campus:

A care-taker looks after classroom maintenance including cleaning, furniture and electrical fixtures and supervises routine activities like watering plants, campus cleanliness, washroom cleanliness, lift maintenance etc.

Physical:

Policies relating to infrastructure are taken care of by the Parent bodies. The college makes budgetary provision for maintaining and utilizing the campus infrastructure. Different committees are instituted for smooth functioning of the college. A review of available facilities are done and requisitions taken from departments for any additional/upgradation of facilities. Management is notified of requisition and action is taken accordingly. Caretaker and class IV Staff take care of cleanliness of classrooms, laboratories, library, gardens, playgrounds and surroundings, regular cleaning of water tanks, proper garbage disposal, pest control, landscaping and maintenance of lawns etc. The office looks into the general maintenance and complaints related to AC, furniture, fixtures, plumbing, electrical work,civil works etc. The majority of complaints are resolved by the inhouse staff and If required, the experts are called. The campus is under CCTV Surveillance. Auditorium and Seminar Halls are used for cultural programmes, Seminars, Conferences etc. The details of bookings are recorded in the diary for reference. The College has a fully furnished and man-powered hostel building accommodating more than 200 inmates. The Hostel Committee looks after its overall maintenance.

Academic:

Academic schedules are designed to use laboratories and classrooms optimally. Head of the departments, faculty and support staff are given the responsibility of maintenance of equipment and laboratories of respective departments. The College has ventilated and spacious classrooms with sufficient provisions of fans, tube lights and facilities for both conventional and modern methods of teaching. Classrooms are allotted as per the Time-Table. These classrooms are also used for University Examinations, competitive Examinations, Guest Lectures, Trainings, Workshop,annual competitions etc. ICT enabled rooms are also used for seminars and guest lectures. Do’s and Don’ts display boards are placed in the labs. Lab Administrator maintains log book, stock register etc. Regular maintenance of Computer Laboratory equipment and updating of softwares is done by System Administrator. Computer Laboratory is also used for conduct of placement services and online evaluations.

Support:

Library caters to the academic and cocurricular needs of the students and staff. It has an open access system where the process of issuing and returning books is computerized. All books in the library are barcoded. Students have barcoded identity cards. The college UG Library is using New Gen Library Software which is fully automated. It is used for charging, discharging, Technical processing of books., In addition to normal working hours, the library remains open for extra hours during exam. Pest control is done in the library on a monthly basis. Annual Stock verification is conducted by the faculty of the respective department at the end of academic year. It also facilitates Inter library loans. The College has playground and facilities for both indoor and outdoor games. A Gymnasium with adequate equipment and machines is also available.

Index

Academic Policy Admission Policy Anti - Ragging Policy
Collaboration Policy Community Connect Policy Environment and Energy Conservation Policy
E-Governance Policy Equal Opportunity Cell Faculty Training & Development Policy
Feedback Policy Financial Assistance Policy Governance Policy
Grievance Redressal Policy IT & ICT Policy Maintenance Policy
Performance Appraisal & Promotion Policy Recruitment Policy Research, Development and Promotion Policy
Scholarships Policy Staff Welfare Policy Teaching - Learning Policy
Waste Management Policy

ACADEMIC POLICY

Kasturba Gandhi Degree and PG College for Womenis dedicated to achieving academic excellence by providing high-quality education through effective teaching, learning activities, research endeavors, and continuous evaluation of academic processes. The aim is to empower individual students to become self-reliant global citizens who contribute to human welfare and sustainability.

This policy also outlines the procedures and guidelines for the creation, modification, or discontinuation of academic programs within the institution.

The academic policy outlines the principles guiding quality teaching at Kasturba Gandhi Degree and PG College for Women and establishes procedures for accountability at various levels of teaching and learning. The primary objective is to ensure transparency in all teaching and learning activities throughout the institution.

The institution/department is responsible for:

  • Academic accountability
  • Ensuring the quality of technical education, including:
    • Introducing new courses and modifying combinations in accordance with TSCHE and Osmania University.
    • Aligning courses and syllabi with societal and professional needs.
    • Delivering course content using appropriate technologies.
    • Implementing assessments to maintain quality.
    • Continuous improvement through quality assurance.

Academic program modification:

Faculty or departments interested in introducing a new course or modifying the existing combination must submit a comprehensive proposal to the Management via proper channel. On consent of the Management, the coordinators seek permission from affiliating university,take approval from TSCHE and confirms the same from DOST (Degree Online Services of Telangana) portal for admissions for UG and University Counseling Portal for PG.

Roles and Responsibilities:

Roles Academic Responsibilities
Management
  • Facilitate communication between the sponsoring bodies (OGA & Exhibition Society) and the institution to ensure it is informed and aligned with current academic requirements for the betterment of students.
Principal/Vice Principal
  • Develop and implement quality assurance policies and procedures.
  • Collect student feedback on faculty performance and initiate corrective actions.
Academic Coordinator & Faculty Coordinators (UG & PG)
  • Plan the academic calendar based on Osmania University's almanac.
  • Coordinate all examinations (internals, practical’s, and theory) and update examination data in the Osmania University Site using the college's login portal.
Head of the Department
  • Ensure that courses promote departmental development and graduate growth.
  • Address student concerns promptly.
  • Take up initiatives to achieve the department's mission and vision.
  • Allocate subjects to faculty members for each semester.
  • Approve lecture plans and lecture notes (optional) and monitor course progress.
  • Conduct regular department meetings to assess teaching and learning progress and other departmental activities.
  • Review teaching and learning progress and implement remedial measures.
Faculty
  • Ensure the academic integrity of assigned courses.
  • Facilitate the sharing of best teaching and learning practices.
  • Create a learner-centric environment.
  • Prepare assignments, tutorials, internal tests, and question papers and conduct them.
  • Conduct impartial and proper course assessments and compute session marks.
  • Assess the attainment of course outcomes leading to program outcomes and specific outcomes.
  • Offer remedial classes/bridge courses as needed.
  • Prepare or modify course materials.
  • Maintain communication with faculty handling the same course to ensure consistency.
  • Seek feedback from students on course delivery satisfaction.
  • Plan and initiate projects in the final semester.
  • Prepare project internal assessment schedules and formats for project reports.
  • Ensure syllabus completion.
  • Provide opportunities for students to develop relevant graduate attributes.

Action Plan:

A step-by-step process for academic activities:

  • Subject Allotment: Faculty members are assigned subjects based on their expertise and preferences before the semester begins.
  • Publishing of the Academic Calendar:An academic calendar, including all academic, co-curricular, and extra-curricular activities, is published.
  • Teaching Plan: Faculty prepare teaching plans which are verified by the department head.
  • Notify and Evaluation of PO, CO Attainment: Faculty members inform students of Program outcome and evaluate the attainment of course outcomes from previous batches and devise improvement techniques.
  • Contentdelivery: prepare course handouts and deliver content using appropriate ICT tools.
  • Conduct of Assignments/project work/case study: conduct assignments, seminars, simple case-studies, and class work as planned.
  • Attendance Monitoring:Maintain and regularly inform students about their attendance, and notify the students especially those with shortage in attendance.
  • Internal Examination: Conduct internal examinations and assess them as per the norms
  • Departmental Meetings: Conduct departmental meetings and maintain meeting minutes.
  • Assignment and Internal Test Marks: Maintain records of assignment and internal test marks.
  • Skill Development Workshops: Organize skill development workshops through professional societies and department associations.

Academic Monitoring and Student Support

  • Academic committees ensure proper monitoring of academic activities and provide student support.
  • These committees monitor course conduct, adherence to schedules, completion of syllabi, evaluation processes, and address student difficulties.
  • Faculty coordinators assign class in-charges for each course, who mentor students and facilitate meetings with students and parents when needed.
  • Other committees like Anti-ragging, Student Council, Grievance Redressal are formed to provide student support.

Academic Auditing:

Academic auditing is performed at regular intervals in each department by the Internal Quality Assurance Cell (IQAC).

IQAC monitors all academic activities, including internal evaluations and examinations along with the sub-committee termed Academic Committee. This subcommittee conducts academic audits which covers co-curricular and extracurricular activities, mentoring mechanisms, and performance indicators for accreditation bodies. IQAC also keeps relevant data on the website up to date as required by UGC.

Teaching-Learning Center (TLC):

The TLC supports innovative pedagogy and learning at Kasturba Gandhi Degree and PG College for Women. It facilitates faculty development programs and workshops, promoting teaching best practices and innovation among faculty. The TLC organizes regular Faculty Development programs for continuous learning and improvement, innovative teaching methodologies, usage of ICT in teaching ACADEMIC POLICY

Admission Policy

Kasturba Gandhi Degree & PG College for Womenis committed to follow the regulations and guidelines on admissions set down by the statutory bodies like Telangana State Council for Higher Education, Osmania University and All India Council for Technical Education (for MBA) who have recognized the programmes.

This admission policy encompasses all courses offered by the institution. It delineates the entry requirements for each course, which are specified in terms of qualifications or their equivalents.

Kasturba Gandhi Degree & PG College for Women

Admission Procedure for Under Graduates Students:
  • Admission Procedure for Under Graduates Students through DOST.
  • Admission of the students in the college is as per the Govt norms and through www.dost.cgg.gov.in (DOST), a functionary of TSCHE. The admission form is available online.
  • The admission process is as under:
  • A notification is released by TSCHE and student seeking admission into UG Programs should register.
  • The registered students get a student login Id and password through which they can access the portal.
  • Students furnish their details and submit it in the portal.
  • Students can exercise the web options on the dates specified and select the college and course of their choice.
  • The students are then given admission based on their choice and percentage of marks in different phases.
  • The students who are allocated seats through DOST are allotted under Osmania University and they need to confirm the same by making a nominal payment. Thereafter they need to report the allotted college for confirmation of admission.
  • The Documents to be submitted at the time of admission confirmation are:
    • Admission Procedure for Under Graduates Students through DOST.
    • Admission of the students in the college is as per the Govt norms and through www.dost.cgg.gov.in (DOST), a functionary of TSCHE. The admission form is available online.
    • The admission process is as under:
    • A notification is released by TSCHE and student seeking admission into UG Programs should register.
    • The registered students get a student login Id and password through which they can access the portal.
    • Students furnish their details and submit it in the portal.
    • Students can exercise the web options on the dates specified and select the college and course of their choice.
    • The students are then given admission based on their choice and percentage of marks in different phases.
    • The students who are allocated seats through DOST are allotted under Osmania University and they need to confirm the same by making a nominal payment. Thereafter they need to report the allotted college for confirmation of admission.
    • The Documents to be submitted at the time of admission confirmation are:
  • After the admission, students are allotted unique numbers as Hall Ticket numbers by University

Admission Procedure for Post Graduates Students:

MBA admission is conducted by Osmania University based on the ranks obtained in Telangana State Integrated Common Entrance Test (TS ICET) and follows all the admission norms under the jurisdiction of the university.

MBA admission is conducted by Osmania University based on the ranks obtained

Anti - Ragging Policy

The University Grants Commission has reiterated the ban on ragging oflearners in Institutions of Higher Education. The learners admitted in Kasturba Gandhi Degree & PG College for Women, are therefore directed to strictly desist from any kind of ragging in the college premises.

Objectives:

College aims to provide an environment where there are no barriers to student success and progression. If a student’s behaviour prevents others from feeling safe, secure, respected and able to learn effectively then this may result in disciplinary action. The purpose of this policy is to ensure that all instances of student misconduct are dealt with fairly and consistently and provide a clear procedure to guide both staff and students.

To prohibit, prevent and eliminate the scourge of ragging including any conduct by any student whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student, or indulging in rowdy or undisciplined activities by any student.

The College has constituted a Committee as the Anti-Ragging Committee headed by the Head of the Institution, and a diverse mix of faculty, senior students and non-teaching staff to avoid any form of conflict that could take the ugly form of ragging.

The Constitution of the Committee:

Ragging is prohibited under the Andhra Pradesh Prohibition of Ragging Act, 1997 and it is also punishable under various provisions of the Indian Penal Code, 1860.The Regulators of higher education like UGC and AICTE have also noted promptly by making the necessary Rules and Regulations to curb the menace of ragging in all the educational institutions. Its body at Institutional level to establish measures for Prohibiting, Preventing and Punishing Activities of Ragging menace within and outside the campus in accordance with UGC Regulations, Supreme Court Directives and State Act. It is responsible for taking action against those foundguilty of ragging and or abetting ragging, actively or passively, or being part of a conspiracy to promote ragging.

Functions of Anti-Ragging Committee:

  • To ensure compliance with the provision of these regulations and any law for thetime being in force concerning ragging and to deal and act promptly with the incidents of ragging brought to its notice.
  • To keep tabs on the happening of events related to, in Campus or Off- campusor other designed places in the premises
  • To conduct such enquiry observing a fair and transparent procedure and the principles of natural justice and after giving adequate opportunity to the student orstudents accused of ragging and otherwitness to place before it the facts,documents and views concerning the incident of ragging and considering suchother relevant information as may be required.
  • To monitor and observe the functions and performance of the Anti-Raggingcommittee in prevention and curbing or ragging in the institution. The Anti Raggingcell of the college is headed by Principal and Vice-Principal, along with the NCCofficer. The other faculty members of the committee conduct regular meetings inaccordance with a good environment.
  • To conduct an on-the-spot enquiry into any incident of ragging referred to it bythe Head of the Institution or any member of the Faculty or any member of theStaff or any student or any parent or guardian or any employee of a serviceprovider or any other person, as the case may be: and the enquiry report alongwith recommendations shall be submitted to the Anti-Ragging Committee for actionunder clauses (a) of Regulation 9.1 of UGC.
  • Also to monitor the welfare of fresh students outside the campus.
  • To be vigilant at all hours including at odd hours all around the campus andother places vulnerable to incidents of, and having the potential of ragging andshall be empowered to inspect such places.

    • Forms of Ragging:

    Display of noisy, disorderly conduct, teasing, excitement by rough or rude treatment or handling, including rowdy undisciplined activities which cause or likely to cause annoyance, undue hardship, physical or psychological harm or raise apprehensive fear in a fresher, or asking the students to do any act or perform something which such a student will not do in the ordinary course and which causes him/her shame or embarrassment or danger to her life etc.

    Punishment for Participation in /or Abetment of Ragging:

    Following Punishment may be given to the learners for Participation in/or Abetment of Ragging:

    • Cancellation of admission from the college.
    • Suspension from attending lectures and practicals.
    • Withholding /withdrawing scholarships/fellowship and other benefits.
    • Debarring from appearing in any internal/semester end examination of the college.
    • Withholding results of internal/semester end examinations of the college.
    • Debarring from representing the college in any national or internationalmeet, tournament, youth festivals etc.
    • Suspension/expulsion from the college hostel.
    • Rustication from the institution for periods varying from 1 to4 semesters orequivalent period.

    Administrative Action in the event of Ragging:

    The Institution shall punish the student found guilty of ragging after following the procedure and in the manner prescribed herein under:

    The Anti-Ragging Committee of the Institution shall take an appropriate decision, in regard to punishment or otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of ragging established in the recommendations of the Anti-Ragging Committee.

    Collaboration Policy

    Collaboration refers to the practice of working together with various internal and external stakeholders to achieve common goals and objectives related to education, research, community engagement, and other institutional activities. Collaboration is a fundamental principle in the functioning of Kasturba Gandhi Degree and PG College for Women and plays a crucial role in enhancing the quality of education and research.

    Here are some key aspects of collaboration in our context:

    • Interdisciplinary Collaboration: The institution often encourage collaboration among different departments or disciplines within the institution. This can lead to the development of multidisciplinary programs, research initiatives, and a more comprehensive approach to problem-solving.
    • External Partnerships: The institution collaborates with external organizations, including government agencies, industry partners, non-profit organizations, and other educational institutions. These partnerships can involve research collaborations, joint programs, internships, and community engagement activities.
    • International Collaboration: HEI X may collaborate with universities and institutions from other countries, fostering international exchange programs, joint research projects, and cultural exchange initiatives.
    • Community Engagement: Collaboration with local communities is an essential part of the institution’s commitment to public service. This can involve working with community organizations, schools, and local governments to address community needs and enhance the educational experience of students.
    • Student-Faculty Collaboration: The institution often encourages collaboration between students and faculty members. This can involve research opportunities, student-led projects, and partnerships for community service.
    • Faculty Collaboration: Faculty members may collaborate on research projects, teaching initiatives, and curriculum development to enhance the quality of education and research within the institution.

    Collaboration is central to the mission of the institution as it aims to create a rich and dynamic educational environment that benefits students, faculty, and the broader community. It enables the sharing of resources, expertise, and ideas to achieve educational and research excellence.

    Collaboration within the context of constitution encompasses formal agreements or understandings between our institution and other entities, whether they are educational institutions, industries, or agencies, both within India and internationally. These collaborative initiatives aim to enhance various aspects of our academic, research, and outreach activities. They may include partnerships for training, research, student/faculty exchange programs, and support for extension activities.

    Key Collaboration Metrics:

    The institution is committed to establishing comprehensive metrics for collaboration. These metrics serve as a framework for documenting, evaluating, and enhancing our collaborative efforts:

    • Number of Functional MoUs/Linkages: The institution tracks and maintains a record of functional Memoranda of Understanding (MoUs) and linkages, categorized by year. These agreements encompass a spectrum of activities, such as internships, on-the-job training, project work, student/faculty exchange programs, and collaborative research efforts.
    • Documentation and Record-Keeping: The institution maintains detailed records for each collaboration. This documentation includes copies of the relevant documents and a comprehensive summary of the collaboration's nature, including its commencement and termination dates and the specific purpose it serves.
    • List of Year-Wise Activities: The institution provides a year-wise list of activities and exchanges conducted under the umbrella of each MoU or linkage. This list specifies the nature of the activities, their duration, and any available web-links to relevant documents.

    Summary of MoUs/Linkages:

    The summary of our MOUs will be captured under the following headings.

    • Sl. No.
    • Name of the MoU/Linkage
    • Name of the Institution/Industry
    • Year of Signing MoU/Linkage
    • Purpose of the MoU/Linkage
    • Duration of MoU/Linkage
    • List of Actual Activities (Year-wise)
    • Link to the documents
    Sl. No. Name of the MoU/ Linkage Name of the Institution/ Industry Year of Signing MoU/ Linkage Purpose of the MoU/ Linkage Duration of MoU/ Linkage List of Actual Activities (Year-wise) Link to Relevant Document
                   

    Conclusion:

    The institution's Collaboration Policy underscores our commitment to fostering meaningful partnerships with educational institutions, industries, and agencies. These partnerships, both at the national and international levels, are instrumental in shaping our academic and research landscape, enhancing the educational experiences of our students, and preparing them to excel in a globalized world. This policy serves as a roadmap for our collaboration endeavors, ensuring they are transparent, accountable, and aligned with our institution's mission and vision.

    Community Connect Policy

    Kasturba Gandhi Degree and PG College for Women acknowledges the importance of community connect and extension activities as a vital component of holistic education. These activities serve to sensitize our students to pressing community issues, gender disparities, social inequities, and instill values and a commitment to society. The programs in the college are to be designed to foster positive relationships, collaborations, and mutual support between academic institutions and the community in which they operate This policy outlines our approach to community extension and the outcomes we aim to achieve.

    • Community Engagement: This engagement can take the form of active involvement in addressing community needs and issues through the NCC,NSS Units.
    • Service Learning: Community connect and extension often involve service learning opportunities for students. Students apply their academic knowledge and skills to real-world problems, gaining practical experience and developing a sense of civic responsibility.
    • Knowledge Transfer: Educational institutions often possess a wealth of knowledge and expertise, Community extension programs enable the transfer of this knowledge to the community, addressing local challenges and fostering economic and social development.
    • Survey Analysis: The institution can conduct survey and collect data to benefit the community. This survey may address health issues, social problems, and more.
    • Economic Development: By working with local businesses and organizations, community extension programs can support economic development initiatives, create jobs, and stimulate economic growth.
    • Community Empowerment: Community connect and extension initiatives aim to empower community members by involving them in decision-making processes and activities that directly affect their lives.
    • Environmental Stewardship: These programs can promote environmental sustainability and conservation by working with local organizations to address environmental issues.

    Community connect and extension programs are taken up by the institution using the resources of the institution depending on the needs of the community. They often require collaboration between various stakeholders, including academic staff, students, local government, non-profit organizations, and community leaders. In essence, these programs are about creating a symbiotic relationship between educational institutions and the community, where both parties benefit from shared resources, expertise, and a sense of social responsibility.

    Extension Activities:

    Learning with a Visible Element: The institution emphasizes that all learning activities incorporate a visible element that sensitizes students to community issues. The aim is to develop their awareness of gender disparities, social inequities, and encourage a commitment to address these challenges.

    Outcomes of Extension Activities: The institution is committed to measuring the impact and the sensitization of students to social issues as a result of the community extension activities. This is achieved through a systematic assessment of the following:

    • Awards and Recognitions: Document and maintain records of awards and recognitions received for the extension activities from government or government-recognized bodies.
    • Number of Programs Conducted: Maintain a record of the number of extension and outreach programs conducted by the institution, involving organized forums such as NSS (National ServiceScheme) and NCC (National Cadet Corps) .
    • Detailed Reports: For each extension and outreach program, provision of detailed reports,including the number of students who participated and the details of collaborating agencies. Thesereports will be made available for review.
    • Photographic Documentation: Photographs and other supporting documents of relevance will beaccompanied by proper captions and dates to provide visual evidence of communityengagement efforts.

    Conclusion:

    The institution is committed to building and maintaining strong communities connect through extension activities that benefit both the institution and the community. By implementing this policy, we aim to sensitize our students to social issues, foster values of service and commitment to society, and achieve measurable outcomes in terms of community impact. We will continuously assess and improve our extension efforts to align with our commitment to holistic education and community development.

    Environment and Energy Conservation Policy

    Kasturba Gandhi Degree & PG College for Women envisions a campus that is both clean and green, integrating environmentally friendly practices and education to foster sustainability not only within the campus but also beyond. The institutions also feels responsible to address the depletion of available energy resources and it is essential to raise awareness among future generations about the importance of energy conservation. The institution employs various methods with the aim of maximizing the use of limited resources and reducing wastage.

    Kasturba Gandhi Degree & PG College for Women

    • To promote environment friendly practices among the staff, students and society at large.
    • To instil the importance of cleanliness for a healthy life.
    • To increase the green cover of the institution.
    • To educate staff and students on the concept of how to grow their own greens, vertical garden, terrace garden, drip irrigation, hydroponics.
    • To make students and staff aware about raising voice against the hazardous practices destroying Nature and to shift to renewable sources of energy as a solution for conservation of energy.
    • To create a clean, hygienic, environment-friendly workspace by adopting the principles of ‘Reduce, Reuse and Recycle.
    • To advise practices which help in maintaining and conserving the various water facilities.
    • Educating about waste management - solid, liquid, e-waste.
    • To promote use of recycled products.

    Procedures

    • Increasing the green coverage of the campus by planting more saplings.
    • Distributing plant saplings, seeds to students to nurture their gardening skills.
    • Appointment of Energy monitors from student groups to ensure all the electrical appliances are switched off by the end of the day.
    • Periodically conducting energy conservation programs like competitions, skits, PowerPoint presentations etc.
    • Motivating students and faculty incorporate energy conservation practices in their day to day life.
    • Providing a practically implementable procedure to segregate the waste produced in the campus.
    • Providing potable water by maintaining the RO plant.
    • Desilting of Rain Water Harvesting Pits (RWH).
    • Developing a small scale butterfly garden by striving to attain harmony with nature.
    • Replacing old CFL bulbs to LED bulbs.
    • Commemorating World Energy Conservation Day every year.
    • Purchasing Energy Saving Star Certified Electrical Equipment.
    • Replacement of CRT monitors with LED monitors.

    E-Governance Policy

    Introduction

    Kasturba Gandhi Degree & PG College for Women recognizes the importance of harnessing technology to enhance administrative efficiency, streamline financial processes, improve student admissions and support, and facilitate seamless examination management. This policy document outlines the principles and guidelines for the implementation of e-governance in the institution, aiming to create a digital ecosystem that promotes transparency, accessibility, and effectiveness.

    Objectives

    The key objectives of implementing e-governance at Kasturba Gandhi Degree &PG College for Women are as follows:

    • Enhance administrative efficiency by automating routine tasks, reducing paperwork, and improving data management.
    • Ensure financial transparency and accountability through the integration of digital tools and systems for finance and accounts management.
    • Simplify and expedite the student admission and support processes, providing a seamless experience to applicants and students.
    • Streamline examination management, including registration, scheduling, evaluation and result publication, through digital platforms.
    • Foster a culture of innovation and technological advancement among staff and faculty members.

    Scope

    This policy applies to all departments, staff, faculty members, students, and stakeholders involved in the governance processes of Kasturba Gandhi Degree & PG College for Women.

    Implementation Guidelines:

    • Administration
      • Develop a centralized online portal for administrative tasks, including leave management, document approvals, and employee records.
      • Implement electronic workflows to streamline the approval processes and reduce manual interventions.
      • Ensure that all staff members are provided with the necessary training and support to adapt to the digital administrative systems.
    • Finance and Accounts
      • Integrate digital accounting software for efficient financial management, including budgeting, expenditure tracking, and financial reporting.
      • Implement secure online payment systems for fee collections, purchase orders, and vendor payments.
      • Regularly update and maintain digital records of financial transactions in compliance with relevant laws and regulations.
    • Student Admission and Support
      • Develop an online application portal to simplify and streamline the admission process for prospective students.
      • Provide online access to academic information, course registration, and student support services.
      • Establish a digital platform for communication between faculty, staff, and students to address queries and concerns promptly.
    • Examination
      • Implement an online examination management system for registration, scheduling, question paper generation, and result processing.
      • Ensure the security and integrity of the examination process through appropriate measures, such as plagiarism detection tools and secure online proctoring solutions.
      • Publish examination results online, ensuring confidentiality and accessibility to students.
    • Security and Data Privacy
      • Establish robust data protection measures to safeguard sensitive information and comply with applicable data protection laws.
      • Regularly backup and secure digital data to prevent loss or unauthorized access.
      • Educate staff, faculty members, and students about data privacy and security practices.
    • Capacity Building and Training
      • Conduct regular training programs and workshops to familiarize staff, faculty members, and students with the e-governance systems and tools.
      • Encourage continuous learning and skill development to adapt to emerging technologies and best practices in e-governance.
    • Monitoring and Evaluation
      • Establish mechanisms to monitor the effectiveness and efficiency of the implemented e-governance systems.
      • Conduct periodic audits and reviews to ensure compliance with the policy guidelines.
      • Collect feedback from stakeholders to identify areas of improvement and implement necessary measures.
    • Policy Review

      This e-governance policy will be subject to periodic review to align with technological advancements, changing needs, and regulatory requirements.

    • Conclusion

      Kasturba Gandhi Degree & PG College for Women is committed to the successful implementation of e-governance systems in the areas of administration, finance and accounts, student admission and support, and examination management. By embracing digital tools and platforms, we aim to enhance the overall efficiency, transparency, and accessibility of governance processes, providing an enriched experience for all stakeholders.

    Equal Opportunity Cell

    Objective

    The main objective of the Equal Opportunity Cell is to sustain and empower the SC /ST and the specially abled students to participate fully in the academic, intellectual, social and cultural life of college on an equal basis.

    • To cater the needs of the people belonging to this community.
    • To register the grievances of students/ staff, faculty and take necessary action to resolve the issue.
    • To take necessary follow up measures for achieving the objectives and targets set bythe Government of India under XII Plan of UGC.

    Policy

    The Equal Opportunity Cell was established to empower the SC /ST students and especially abled students. The cell meets at least once in a semester and discusses the issues belonging to these communities. The committee consists of the chairperson as Principal, Convenor, coordinator of the cell, faculty from various streams and non-teaching members .The committee functions under the chairpersonship’s directions. The Co-ordinator of the cell conducts the proceedings of the meeting as per the agenda and members provide special inputs in areas where students are experiencing difficulties.

    Functions

    • The Equal Opportunity Cell exclusively takes care of the work related to SC / ST and especially abled students.
    • It facilitates the overall welfare of the students belonging to these communities.
    • It functions as Grievances Redressal cell for the SC / ST, Disabled students and render them necessary help in solving their academic as well as administrative problems.
    • It maintains the details of SC / ST and disabled students enrolled in the institution.
    • To disseminate the information related to schemes and programmes for welfare of marginalized communities as well as circulars/ notifications/ office order of the Government, or other related agencies/ organizations issued from time to time.
    • To ensure basic essential infrastructure facilities necessary for especially abled students are always available to render any kind of support.

    Faculty Training & Development Policy

    To facilitate the teaching staff to attend training programmes like Conferences/Workshops/Refresher Courses/ Orientation Courses/Faculty Development Programmes.

    This programme intends to assist faculty members in advancing their academic careers. The goals are achieved by offering financial assistance to teachers and encourage them to attend seminars, symposia, conferences, workshops, and training workshops. This would aid in sharing knowledge, fostering academic growth, increasing collaborations and networking. This also helps to create a conducive environment for academic study. The outcomes of such interactions and interventions would improve teacher’s professional and personal effectiveness, resulting in institutional, individual, and student academic achievements.

    To encourage and support its teaching staff for academic growth and career advancement.

    Procedure for Application and Approval:

    The teachers need to follow the following procedure for application and approval for availing the financial support:

    • Teachers who are interested in attending seminars, workshops or conferences should give an application to the Principal, their registration fees and any allowances, if applicable. After the approval of the Principal, the funds are released for the same by the Accounts section.
    • The deputed teacher needs to submit a copy of the relevant receipts and the attendance certificate to the Accounts section for their record after attending. The Original receipt should be with the department to be filed for future inspection by the institution.
    • In case, when the fee is paid by the teacher, the amount is reimbursed after following proper application and approval procedure as in point 1 & 2.
    • The individual faculty is eligible to take financial support not more than 3 times in a year.

    Financial Assistance Policy:

    The Financial Assistance Policy (FAP) of Kasturba Gandhi Degree & PG College for Women, is designed to provide financial support to individuals (Staff & Students) or entities in need, in alignment with our mission and to strengthen Teaching & Learning Process. This policy Outlines the principles, criteria, and procedures for financial assistance.

    • Teachers who are interested in attending seminars, workshops or conferences should give an application to the Principal, their registration fees and any allowances, if applicable. After the approval of the Principal, the funds are released for the same by the Accounts section.
    • The deputed teacher needs to submit a copy of the relevant receipts and the attendance certificate to the Accounts section for their record after attending. The Original receipt should be with the department to be filed for future inspection by the institution.
    • In case, when the fee is paid by the teacher, the amount is reimbursed after following proper application and approval procedure as in point 1 & 2.
    • The individual faculty is eligible to take financial support not more than 3 times in a year.

    Financial Assistance Policy:

    The Financial Assistance Policy (FAP) of Kasturba Gandhi Degree & PG College for Women, is designed to provide financial support to individuals (Staff & Students) or entities in need, in alignment with our mission and to strengthen Teaching & Learning Process. This policy Outlines the principles, criteria, and procedures for financial assistance.

    Nature of Assistance:

    • Direct Financial Assistance:
      • Employees' Provident Fund (EPF): This is typically an employee benefit program where financial contributions are made by both the employee and the employer to create a retirement fund for the employee.
      • Gratuity: Gratuity is a form of financial assistance provided by employers to employees as a retirement benefit or as a token of appreciation for their long service.
      • Laboratory Purchases: Financial assistance may be allocated for the purchase of laboratory equipment and supplies.
      • Maintenance of equipment: The colleges build up a sizable pool of instruments and modern electronic hardware, which increase with time and therefore need proper maintenance. To this end, expenditure may be incurred towards Essential spares, components, contingencies for instrument, repair and maintenance.
      • Purchasing of Books in Library: Funds may be allocated to purchase books for the library.
    • Purchasing of Books in Library:
      • Guest Lectures: These may not involve direct financial assistance, but guest lecturers may be paid an honorarium or receive travel expenses.
      • Competitions (Intra & Inter):Financial assistance may be provided to students or participants to cover their expenses in intra and inter-collegiate competitions.
      • Alumni Meet: Funds may be allocated for organizing alumni meet events.
      • Annual Day: Financial assistance may be used to organize the annual day celebration.
      • Industrial Trips: Financial assistance may be provided to students to cover expenses related to industrial trips.
      • Sports: Financial assistance may be allocated for sports-related activities and events.
      • NCC, NSS: These may receive financial support for their activities.
      • Developmental Funds: These funds may be allocated for various development projects.
      • Construction and Renovation: Financial assistance is required for construction and renovation projects.

    Nature of Assistance:

    • Direct Financial Assistance:
      • Employees' Provident Fund (EPF): This is typically an employee benefit program where financial contributions are made by both the employee and the employer to create a retirement fund for the employee.
      • Gratuity: Gratuity is a form of financial assistance provided by employers to employees as a retirement benefit or as a token of appreciation for their long service.
      • Laboratory Purchases: Financial assistance may be allocated for the purchase of laboratory equipment and supplies.
      • Maintenance of equipment: The colleges build up a sizable pool of instruments and modern electronic hardware, which increase with time and therefore need proper maintenance. To this end, expenditure may be incurred towards Essential spares, components, contingencies for instrument, repair and maintenance.
      • Purchasing of Books in Library: Funds may be allocated to purchase books for the library.
    • Purchasing of Books in Library:
      • Guest Lectures: These may not involve direct financial assistance, but guest lecturers may be paid an honorarium or receive travel expenses.
      • Competitions (Intra & Inter): Financial assistance may be provided to students or participants to cover their expenses in intra and inter-collegiate competitions.
      • Alumni Meet: Funds may be allocated for organizing alumni meet events.
      • Annual Day: Financial assistance may be used to organize the annual day celebration.
      • Industrial Trips: Financial assistance may be provided to students to cover expenses related to industrial trips.
      • Sports: Financial assistance may be allocated for sports-related activities and events.
      • NCC, NSS: These may receive financial support for their activities.
      • Developmental Funds: These funds may be allocated for various development projects.
      • Construction and Renovation: Financial assistance is required for construction and renovation projects.

    Construction and Renovation:

    • At the beginning of the academic year, the departments need to identify the requirement of chemicals, glassware, equipment’s and if any servicing required for equipment and a list is prepared.
    • Applications with the list of requirements are submitted to the principal.
    • For the orders less than 2 Lakhs, 3 suppliers are called for quotations. If the orders are more than 2 lakhs, advertisement in newspaper is given and a quotation in a sealed envelope is invited.
    • Office people prepare a comparative statement and then finalize the supplier to whom the order has to be given. This comparative statement is then submitted to management for finalization of the order.
    • Full payment to the suppliers is done only after certification on the bills that the items received in both quantity and the specified quality and are in working condition.
    • The items received are entered in the stock register.

    Application Process for indirect finance assistance:

    • To be eligible for financial assistance, applicants must submit a written application to the principal.
    • Applications must be submitted by the deadline indicated, together with the necessary paperwork

    Review & Evaluation:

    • The Principal, Chief Superintendent along with Management members will review and evaluate applications to determine eligibility and award amounts based on the documented financial need and available funds.

    Notification and Disbursement:

    • Applicants will be notified of the financial assistance decision.
    • Funds will be disbursed upon successful completion of the approved course and submission of relevant expense documentation.

    Feedback Policy

    Kasturba Gandhi Degree & PG College for Womenis committed to ensuring the continuous improvement of academic performance and the overall ambiance of the institution. As part of this commitment, the college actively seeks and collects feedback from various stakeholders, including students, teachers, employers, and alumni, to assess its academic performance and ambience. The feedback obtained is systematically analyzed, and the college undertakes necessary actions to address any identified concerns. This policy outlines the procedures and processes involved in collecting, analyzing, and responding to stakeholder feedback.

    Feedback Classification:

    • Collection: The institution regularly solicits feedback from its stakeholders using various methods, such as surveys, questionnaires, and other feedback mechanisms.
    • Analysis: All feedback received is meticulously analyzed to identify trends, patterns, and areas of improvement.
    • Action Taken: Based on the analysis, appropriate actions are formulated and implemented to address the concerns raised by stakeholders.
    • Communication: The outcomes of the feedback analysis and the actions taken are effectively communicated to the relevant bodies.
    • Transparency: The College is committed to transparency in this process by hosting the feedback data and action reports on its official website.

    Transparency:

    To ensure accountability and transparency, the following documentation and proofs are maintained:

    • Survey Methodology: The institution documents the methodologies and tools used for collecting stakeholder feedback.
    • Sample Filled-in Feedback Forms: Records of sample feedback forms submitted by stakeholders are retained for a period of five years.
    • Stakeholder Feedback Analysis Report: A comprehensive report detailing the analysis of stakeholder feedback is prepared and retained.
    • Action Taken Report: The College maintains records of actions taken in response to feedback for a five-year period.
    • Website Links: Links to the institution's official website, where sample filled-in feedback forms from all stakeholders and action taken reports are hosted, are provided for public access.

    Responsibilities:

    All relevant departments and personnel within the institution are responsible for adhering to and implementing this stakeholder feedback policy. The responsibility for collecting, analyzing, and acting upon feedback is distributed across different units, ensuring comprehensive engagement with stakeholders.

    Review and Continual Improvement:

    This policy shall be reviewed periodically to ensure its effectiveness and relevance. The College is committed to ongoing improvement in its stakeholder feedback processes, aiming to create a more responsive and conducive academic environment.This policy will be subject to review as necessary.

    Financial Assistance Policy

    Objective:

    The Financial Assistance Policy (FAP) of Kasturba Gandhi Degree & PG College for Women is designed to provide financial support to individuals (Staff & Students) or entities in need, in alignment with our mission and to strengthen Teaching & Learning Process. This policy outlines the principles, criteria, and procedures for financial assistance.

    Governance Policy

    Direct Financial Assistance:
      Employees' Provident Fund (EPF): This is typically an employee benefit program where financial contributions are made by both the employee and the employer to create a retirement fund for the employee.
    • >Gratuity: Gratuity is a form of financial assistance provided by employers to employees as a retirement benefit or as a token of appreciation for their long service.
    • Laboratory Purchases: Financial assistance may be allocated for the purchase of laboratory equipment and supplies.
    • Maintenance of equipment: The colleges build up a sizable pool of instruments and modern electronic hardware, which increase with time and therefore need proper maintenance. To this end, expenditure may be incurred towards Essential spares, components, contingencies for instrument, repair and maintenance.
    • Purchasing of Books in Library: Funds may be allocated to purchase books for the library.

    Indirect Financial Assistance:

    • Guest Lectures: These may not involve direct financial assistance, but guest lecturers may be paid an honorarium or receive travel expenses.
    • Competitions (Intra & Inter): Financial assistance may be provided to students or participants to cover their expenses in intra and inter-collegiate competitions.
    • Alumni Meet: Funds may be allocated for organizing alumni meet events.
    • Annual Day: Financial assistance may be used to organize the annual day celebration.
    • Industrial Trips: Financial assistance may be provided to students to cover expenses related to industrial trips.
    • Sports: Financial assistance may be allocated for sports-related activities and events.
    • NCC, NSS: These may receive financial support for their activities.
    • Developmental Funds: These funds may be allocated for various development projects.
    • Construction and Renovation: Financial assistance is required for construction and renovation projects.

    Application Process for direct finance assistance:

    • At the beginning of the academic year, the departments need to identify the requirement of chemicals, glassware, equipment and if any servicing required for equipment and a list is prepared.
    • Applications with the list of requirements are submitted to the principal.
    • For the orders less than 2 Lakhs, 3 suppliers are called for quotations. If the orders are more than 2 lakhs, advertisement in newspaper is given and a quotation in a sealed envelope is invited.
    • Office people prepare a comparative statement and then finalize the supplier to whom the order has to be given. This comparative statement is then submitted to management for finalization of the order.
    • Full payment to the suppliers is done only after certification on the bills that the items received in both quantity and the specified quality and are in working condition.
    • The items received are entered in the stock register.

    Application Process for indirect finance assistance:

    • To be eligible for financial assistance, applicants must submit a written application to the principal.
    • Applications must be submitted by the deadline indicated, together with the necessary paperwork.

    Review & Evaluation:

    • The Principal, Chief Superintendent along with Management members will review and evaluate applications to determine eligibility and award amounts based on the documented financial need and available funds.

    Notification and Disbursement:

    • Applicants will be notified of the financial assistance decision.
    • Funds will be disbursed upon successful completion of the approved course and submission of relevant expense documentation.

    Governance Policy

    The governance of Kasturba Gandhi Degree & PG College for Women is based on the institution's vision, mission, and goals. The institution is committed to creating well-informed, conscientious, and self-reliant agents of social change. This policy document outlines the governance structure and the various committees responsible for the management of academic, financial, and general administrative affairs.

    Statutory Committees:

    • Governing Body

      The Governing Body of the college consists of members from Osmania Graduates' Association and The Exhibition Society, Hyderabad. Chaired by the Chairman, the Governing Body is responsible for making policy decisions, approving strategic plans, and ensuring the achievement of the institution's goals. It provides academic and administrative autonomy, approves new programs, and oversees financial resources.

    • Internal Quality Assurance Centre (IQAC)

      The IQAC is responsible for ensuring and enhancing the quality of teaching, learning, evaluation, and infrastructure. It promotes research culture, faculty empowerment, and professional development. The IQAC evaluates teacher performance, analyzes examination results, and recommends measures for improvement. It also encourages collaboration, linkages, and the application for funds from different funding agencies.

    • Internal Complaints Committee (ICC) / Grievance Redressal Cell

      The ICC aims to create a healthy and harassment-free environment in the institution. It provides a platform for women employees and students to raise grievances without fear of victimization. The committee ensures the prohibition and redressal of any kind of women grievances in the institution. Grievances can be raised through various channels such as SMS, call, email, letter, or website.

    • Anti-Ragging Committee

      The Anti-Ragging Committee strictly prohibits ragging in the college premises, in adherence to the directives of the University Grants Commission. Any form of ragging, including noisy or disorderly conduct, teasing, or physical or psychological harm, is strictly prohibited. The committee outlines the punishments for participation in or abetment of ragging.

    • Equal Opportunity Cell (SC / ST Cell)

      The Equal Opportunity Cell ensures that the institution upholds core values of respect, diversity, and a discrimination-free environment. The committee registers grievances related to caste-based discrimination and aims to empower persons with disabilities. It works towards providing equal platform for participation in academic, intellectual, social, and cultural activities.

    • College Academic Committee The College Academic Committee is responsible for laying down, regulating, and maintaining instruction, education, and examination standards. It advises the Governing Body on academic matters, approves curriculum and new programs, and formulates guidelines for admissions and examinations. The committee also promotes research, recommends the institution of fellowships and scholarships, and establishes by-laws guiding academic functioning
    • Student Council Committee

      The Student Council Committee represents all the students in the institution and addresses their concerns. It communicates students' opinions to the institution administration, promotes student involvement in organizing institution activities, and solves problems encountered by students. The committee consists of various roles, including the President, Vice Presidents for academics, discipline, events, alumni & E-cell, and physical fitness & CSR.

    Non-Statutory Committees

    • Research and Development Committee (R&D)

      The R&D Committee fosters research and innovation among students and faculty members. It creates centers of research, collaborates with industries, and establishes collaborations with other universities and sectors. The committee organizes seminars, workshops, and industrial training for students. It also encourages research publication, patenting, and conference participation.

    • Library Advisory Committee

      The Library Advisory Committee supports the functioning of the library and acts as a communication channel between the library, academic community, and administration. The committee advises on matters related to library policies, collection development, digitization efforts, and user services. It also facilitates user feedback and suggests improvements to enhance the library experience.

    • Sports and Cultural Committee

      The Sports and Cultural Committee promotes sports activities, cultural events, and extracurricular engagements in the institution. It organizes sports competitions, cultural festivals, and talent showcases to encourage participation and foster a sense of camaraderie among students. The committee also coordinates with external organizations and sponsors to provide opportunities for students to showcase their skills at higher levels.

    • Career Guidance and Placement Committee

      The Career Guidance and Placement Committee assists students in their career exploration, skill development, and job placement. It organizes career counseling sessions, workshops, and training programs to enhance students' employability. The committee liaises with industry professionals, arranges campus recruitment drives, and facilitates internships and job placements for graduating students.

    • Alumni Association Committee

      The Alumni Association Committee strengthens the bond between the institution and its alumni. It organizes alumni events, reunions, and networking sessions to foster lifelong connections among alumni and between alumni and current students. The committee maintains an alumni database, collects feedback, and encourages alumni contributions towards the institution's growth and development.

    General Administration:

    • Principal

      The Principal is the chief academic and administrative officer of the institution. They are responsible for the overall functioning of the college, implementation of policies, and achieving the institution's goals. The Principal leads the various committees, oversees faculty recruitment and development, and ensures a conducive learning environment for students.

    • Administrative Staff

      The administrative staff supports the day-to-day operations of the institution. They assist in admission procedures, fee collection, record-keeping, infrastructure management, and other administrative tasks. The staff collaborates with faculty, students, and committees to ensure smooth functioning of the institution and provide necessary support services.

    Conclusion

    The governance of Kasturba Gandhi Degree & PG College for Women follows a structured framework to ensure effective management and development of the institution. The statutory and non-statutory committees play crucial roles in various aspects of governance, including academic, financial, student welfare, and overall administration. The institution strives to maintain high standards of education, create a conducive learning environment, and empower its students to become responsible and capable individuals in society.

    Note: This policy document is subject to periodic review and updates as deemed necessary by the institution's authorities.

    Grievance Redressal Policy

    Introduction:

    Kasturba Gandhi Degree & PG College for Women is committed to providing a safe and inclusive environment for all students. We recognize the importance of addressing student grievances promptly and effectively. This policy document outlines our transparent mechanism for timely redressal of student grievances, including cases related to sexual harassment and ragging. It encompasses the implementation of guidelines from statutory/regulatory bodies, organizational awareness, and the establishment of appropriate committees.

    Scope:

    This policy applies to all students of Kasturba Gandhi Degree & PG College for Women andcovers grievances related to academic, non-academic, sexual harassment, discrimination, and ragging cases.

    Guiding Principles:
    • Implementation of Guidelines: We adhere to the guidelines and norms prescribed bystatutory/regulatory bodies, including the University Grants Commission (UGC), to ensure compliance and accountability.
    • Zero Tolerance: We maintain a zero-tolerance policy towards any form of harassment, discrimination, or ragging. Our institution-wide awareness programs emphasize the importance of respect, inclusivity, and a safe learning environment.
    • Grievance Submission Mechanisms: We provide multiple mechanisms for students to submit their grievances, including online and offline platforms. The confidentiality of complainants will be respected, and anonymous reporting options will be available.
    • Timely Redressal: Grievances will be addressed promptly, and appropriate committeesconstituted will ensure a fair and efficient resolution. The redressal process will follow established procedures and timelines.
    Grievance Redressal Committees:
    • Anti-Ragging Committee: The Anti-Ragging Committee will be constituted, as per theguidelines, for a term of one year, every year. The committee will review incidents of ragging, conduct awareness programs, and take necessary actions to prevent and address ragging cases.
    • Sexual Harassment Grievance Redressal Committee: The Sexual Harassment Grievance Redressal Committee will be formed, as per the regulations, every year. This committee will handle complaints related to sexual harassment, provide support to the affected individuals, and ensure a fair and confidential investigation process.
    • SC/ST Grievance Redressal Committee: Itensures timely resolution of grievances faced by SC/ST students, addressing issues of discrimination and injustice. It promotes an inclusive environment, investigates complaints, and takes necessary actions to protect the rights of SC/ST students. The committee's primary goal is to promptly address and redress grievances, providing a platform for students to voice their concerns.
    • Other Grievance Redressal Committees: Additional committees will be established to address specific grievances, such as academic, hostel, or disciplinary matters. These committees will operate as per the respective guidelines and maintain records of their proceedings.
    Other Grievance Redressal Committees:

    We conduct regular awareness programs, workshops, and orientations to educate students, faculty, and staff about the policies, procedures, and consequences of harassment or ragging. Undertakings from students and parents affirming their commitment to maintaining a respectful and safe environment will be collected at the time of admission.

    • Reporting and Monitoring: All grievances will be documented, and appropriate action will be taken by the respective committees. The progress and status of each case will be monitored to ensure timely resolution and follow-up.
    • Review and Amendments:

      This policy document will be reviewed periodically, at least once every three years, to Incorporate any changes in statutory/regulatory guidelines or institutional requirements. Amendments may be made as deemed necessary by the institution.

    • Communication and Dissemination:

      This policy document will be made available on the official website of Kasturba Gandhi Degree& PG College for Women. Students, faculty, and staff will be informed about the policy through orientation programs, notices, and regular communication channels.

    • Compliance and Accountability:

      Kasturba Gandhi Degree & PG College for Women is committed to ensuring compliance with this grievance redressal policy. Any act of non-compliance or deliberate suppression of grievances will be subject to appropriate disciplinary action.

    Conclusion:

    This policy document serves as a comprehensive framework for the transparent and timely redressal of student grievances at Kasturba Gandhi Degree & PG College for Women. By Upholding the principles of fairness, accountability, and inclusivity, we strive to create a supportive and secure learning environment for all members of our institution.

    IT and ICT policy

    Introduction

    Kasturba Gandhi Degree & PG College for Women considers Information Technology (IT) and Information and Communications Technology (ICT) as essential tools for effectively sharing knowledge in academic, non-academic activities, and administrative services. This is aimed at nurturing future leaders in line with the standards of a knowledge society.

    Statement

    Information and Communication Technologies are integral to teaching and learning at Kasturba Gandhi Degree & PG College for Women. The institution endeavours to use modern ICT for higher efficiency, effectiveness, and cost-effectiveness in its activities.

    The IT policy is in place to establish, maintain, and safeguard the legal and proper use of the Information Technology infrastructure within the college campus. This policy outlines institution-wide strategies and roles to ensure the Confidentiality, Integrity, and Availability of information assets controlled or utilized by the college. These assets encompass data, information systems, computers, network devices, intellectual property, documents, and verbally communicated information.

    • ICT includes a wide range of hardware, software, networks, and media that facilitate information collection, storage, processing, transmission, and presentation in various forms, including voice, data, text, and images.
    • On procurement & installation of any new ICT device/equipment, the stores department makes an entry in the stock Register, and the system administrator is vigilant about warranty checks and takes appropriate action if the performance of the device/equipment deviates from the expected performance.
    • All necessary software for operating the devices are as per the syllabus of the universities to be provided for the teaching-learning process.
    • College provides use of scholarly and/or work-related tools, including access to the Library, certain computer systems, and servers, software and databases and the Internet.
    • All users are expected to make use of the ICT resources accessible to them with sensibility and awareness and shall not misuse it. The downloading of text, audio and video files is to be done strictly for official, study & research purposes.
    • The disposal of ICT hardware equipment shall be done as per the Standard Operating Procedures of the E-Waste Management of the College
    • ICT resources may be developed and made available to stakeholders for their efficient use in the areas of
      • Research,
      • Admissions,
      • Human Resources,
      • Teaching and Learning,
      • Student Performance Evaluation,
      • Student Support,
      • Community Engagement,
      • Administration,
      • Quality Assurance
    • Institution is dedicated to enhancing the learning experiences of its students through various student-centric methodologies, including experiential learning, participative learning, and problem-solving methodologies, all of which leverage ICT-enabled tools and online resources
    • Regular reviews and assessments will be conducted to ensure the effective implementation of this ICT policy. The institution will consider feedback from students, faculty, and stakeholders and make necessary improvements.
    Conclusion

    The Institution aims to create an environment where students can acquire the skills and knowledge needed for the 21st century, fostering their academic and personal growth. It is the institution's commitment to embrace emerging technologies and remain responsive to the ever-evolving global and Indian educational landscape.

    Maintenance Policy

    Infrastructure Policy adheres to the Vision and Mission of Kasturba Gandhi Degree & PG College for Women. The Institution is committed to create, develop, provide and maintain necessary infrastructure and essential amenities for all the stakeholders. The college manages infrastructure efficiently with the help of following policy domains:

    To ensure the proper maintenance of the various infrastructures of the college.

    Procedure
    • The College office administration organizes the workforce for maintaining physical, academic and support facilities - laboratory, library, sports complex, computers, classrooms, etc. in periodical manner and ensures the efficient working condition of the infrastructure.
    • The respective HoDs and non-teaching staff of the departments are responsible for maintenance of equipment of their Laboratories.
    • Adequate in - house staff is employed to maintain hygiene, cleanliness and infrastructure on the campus so as to provide a conducive learning environment. Classrooms, Staffrooms, Seminar halls and Laboratories, playgrounds etc are cleaned and maintained regularly by Non - teaching staff. Wash rooms and rest rooms are well maintained. Dustbins are placed on every floor.
    • The Greenery of the campus is well maintained by full-time gardeners.
    • Appointed caretaker ensures Classroom maintenance log and Restroom Maintenance log for efficient performance of duties.
    • The System administrator maintains the college computers and accessories.
    • Parking facility is well organized.
    • The campus is equipped with surveillance Cameras.
    • The College office/stores in charge maintains a stock register for the available equipment. Proper inspection is done and verification of stock takes place at the end of every year. The civil and electrical work is monitored and maintained by the office.
    • Requirements of repairs and maintenance are submitted by the HoDs to the Principal.
    • Fumigation of library books and records is done every month by the Pest \Controller.
    • The college engineer and his team looks after the regular maintenance of civil works such as furniture repairs, masonry and plaster works, painting, carpentry, plumbing.
    • The college has Annual Maintenance Contracts for Security and housekeeping.
    • Bill is generated and processed through the concerned authorities and forwarded through Principal for final payment.
    • All monthly maintenance bills are brought to the notice of the principal.
    Utilization and Maintenance of campus facilities
    • Classrooms & Laboratories
      • Classrooms are allotted as per the student strength.
      • Concerned departments are given responsibility for the maintenance of their classrooms.
      • Laboratories are allotted for practical sessions based on a timetable.
      • Standard Rules for handling various equipment and instruments are to be strictly followed.
      • Old and outdated equipment’s and instruments, e-waste are to be properly discarded.
    • Library
      • The library staff members are strictly instructed in the care and handling of library documents, particularly during processing, shelving and conveyance of documents.
      • Books are procured based on standard procedure of library.
      • Technical processing i.e. Accessioning, Classification & Cataloguing is done.
      • Library cards are prepared and given for each student.
      • Books Borrowing and lending are monitored by automated Library software.
      • Fumigation of the Library is done every month to avoid termites.
      • Weeding out old newspapers and magazines are done periodically.
      • Previous year Question papers Semester wise are binded and kept for ready reference.
      • Students are allowed to access online resources in the internet center.
    • Sports Equipment

      The sports equipment, fitness equipment, ground and various courts are supervised and maintained by the Physical Education Department. Ground level maintenance is done annually during vacation in addition to the seasonal maintenance.

    • Auditorium/Conference Halls/Seminar Hall:

      Auditorium, Conference halls and Seminar halls are under the various departments used for different academic and cultural activities. Maintenance of Auditorium, Conference halls and Seminar halls is taken care of by the housekeeping team. For accessing the facilities, the faculty/staff that organize events has to submit a request through HOD to the Principal and the date of event is registered. Then the Auditorium/Halls are made available on a first-come first served basis.

    Performance Appraisal & Promotion Policy

    The Appraisal Form / Confidential Report is a report on the performance of the employee with regard to work, conduct, initiative, deficiencies, etc. Deficiencies should be brought to the notice of the employee at the appraisal meetings itself. The appraisal report is the basis for deciding annual increment, special increments, promotion or even withholding increment or disciplinary action.

    Purpose of Appraisal System:
    • This policy sets out the framework for a clear and consistent assessment of the overall performance of teaching and non-teaching staff for supporting their development within the context of the institution plans. The broad purpose of appraisal is to help them for their professional growth and development.
    • The staff appraisal is evaluation of their performance on measurable parameters.
    • Appraisal will be based on evaluation parameters of both semesters for an Academic Year. Benchmark for feedback is defined clearly. The staff will be made aware of benchmark well before the commencement of the academic year
    Teaching Faculty Performance Appraisal System:

    The Teaching faculty performance appraisal system is based on the following parameters:

    • Qualification of the staff
    • Experience
    • Pass Percentage of the classes handled by them: Students
    • Evaluation of the teachers by the students
    • Self-developmental activities such as Additional qualification acquired
    • Training or Staff Development program attended (In-house, External training), Participation in National Conference/ International Conference
    • Paper presentation in National Conference / International Conference
    • Developmental Programs conducted by the Staff as Resource faculty in any Continuing Education Program / Training Program
    • Obtained any funded research project (Internal / External)
    • Consultancy service
    • Research activities undergone
    • Industry Institution Interaction activities
    • Publication in refereed journals (i.e. in National / International refereed Journals)
    • Publication of Books, Article in Magazines, Article in Professional newsletters, etc.
    • Student Developmental activities such as exposing the students in out-of-the-syllabus areas, Counseling and guidance services, Promoting students in attending Seminars, Conferences for paper presentation, Any training program conducted for students, Remedial measures to improve the students who failed, or extra classes taken for difficult subjects.
    • Professional Standings (Member of any Professional body, Any program conducted by the Professional body in the Campus)
    • Administrative assignments at Institution level / Department level
    • Other activities such as Sports and cultural activities, Honors and Awards received, Attendance, etc.,
    Evaluation of the teachers by the students is on following criteria:

    The Teaching faculty performance appraisal system is based on the following parameters:

    • Regularity and punctuality of teacher in classroom
    • Communication skills and ability to manage classroom
    • Confidence, extent of subject preparation of teacher and content delivery
    • Participative and interactive teaching.
    • Initiation of group discussion in class.
    • Conduct of class tests/Seminars/Workshops/Projects.
    • Giving feedback of student’s performance in tests.
    • Accessibility of the teacher in and outside the classrooms.
    • Teacher’s attitude towards the students (Inspiration / motivation / support).
    • Overall impression of teacher

    Based on the above-mentioned evaluation parameters, the faculty is rated as Excellent / Satisfactory / needs Improvement

    The services of the faculty are recognized based on the performance, dedication, involvement in R & D activities and outstanding achievement

    Non-teaching faculty Performance Appraisal System:

    The Non-teaching Faculty performance appraisal system is based on the following parameters:

    • Planning and management of practical’s / lab-sessions
    • Lab maintenance
    • Regularity and punctuality
    • Assisting students in performing practical/lab-sessions
    • Personal development
    • Contribution in co-curricular and extra-curricular activities
    • Contribution and initiative for development of department and college
    • Completion of work in the stipulated time
    • Professional competence
    • Work performance
    • Attitude towards co-workers , faculty, students and public

    Recruitment Policy

    Kasturba Gandhi Degree & PG College for Womenis committed to upholding the highest standards of academic excellence and maintaining a strong faculty base. This recruitment policy outlines the guidelines and procedures for faculty recruitment considering the benchmarks and standards set by the institution.

    recruitmentPolicy

    This detailed procedure for faculty recruitment outlines the steps followed in a systematic and transparent manner to ensure the selection of qualified and dedicated faculty members.

    • Faculty Requirement Analysis

      Before initiating the recruitment process, the institution conducts a comprehensive analysis of the faculty requirements of various departments. Once the vacancies are identified, approval is obtained from Management to fill up the vacancy.

    • Advertisement

      Vacancies are announced through newspapers and the information is placed on the Affiliating University website.

    • Application Submission

      Interested candidates submit their applications. The application form/resume should include details such as personal information, educational qualification, experience, research publications, and any other necessary information.

    • Application Review and shortlisting

      The submitted applications are reviewed by the respective Head of the Departments. This involves confirming the authenticity of the educational and professional credentials provided by the applicants. This review ensures that all required documents and information are included and that candidates meet the minimum qualifications specified in the job posting. A shortlist of candidates who meet the eligibility criteria are prepared. Shortlisted candidates are notified for personal interviews.

    • Interview Process
      • Shortlisted candidates appear for an interview. The interview panel consists of Management members, Principal, Head of the department, subject experts, and University nominees.
      • The interview process includes:
      • Teaching Demonstration: Candidates are asked to deliver a sample lecture on a given topic.
      • Personal Interview: Candidates' overall suitability, motivation, and alignment with the institution's values and goals are assessed during a personal interview.
    • Selection Committee Meeting

      The selection committee meet to discuss the performance of the candidates and make a final selection based on their evaluations. The committee considers the specific benchmarks mentioned in the institutional guidelines.

    • Confidentiality

      The Institution maintains the confidentiality of applicant information and personal data

    • Compliance

      All recruitment activities adhere to relevant laws, regulations and internal policies.

    • Offer Letters

      Offer letters are sent to the selected candidates, specifying details about the position, salary, benefits, and other terms and conditions.

      The faculty recruitment procedure ensures a transparent, merit-based, and thorough process for selecting qualified educators.

    Non-Teaching Staff Recruitment Policy:
    • Introduction

      The Institution is committed to recruit and retain qualified and dedicated non-teaching staff to support its mission and operations. The policy outlines the recruitment process, guidelines, and principles for hiring non-teaching staff.

    • Equal Opportunity

      The Institution is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. All recruitment activities are carried out in compliance with local, state, and federal laws.

    • Recruitment Process
      • Vacancy Announcement
        • All non-teaching staff positions will be announced internally and externally with clear job descriptions and qualifications.
        • Announcements include information about the application process, deadlines and contact information for inquiries.
      • Application Submission
        • Applicants are required to submit a complete application, including a resume or curriculum vitae, cover letter, and other relevant documents.Applications are submitted through the institution's preferred application method.
      • Interview and Assessment
        • Candidates participate in interviews, skill tests, and other assessments relevant to the position. Interview panels includes representatives from the hiring department and other relevant staff.
      • Selection
        • Candidates are evaluated and finalized based on their qualifications, performance during interviews, reference checks.
    • Confidentiality

      The Institution maintains the confidentiality of applicant information and personal data

    • Compliance

      All recruitment activities adhere to relevant laws, regulations and internal policies.This policy is reviewed periodically to ensure its effectiveness. Amendments may be made as necessary to align with changing circumstances or legal requirements.

    Research, Development and Promotion Policy

    The Kasturba Gandhi Degree & PG College for Womenrecognizes the importance of high quality scientific research for successful applications. The objective of our Research & Development (R&D) initiatives is to foster research careers, promote the internationalization of human potential, strengthen the knowledge foundation, and facilitate the creation of new applications with societal impact in education, research, and innovation. All activities at our institute, including education, research, and innovation, should strive for excellence. In line with this goal, we have established the following policies and initiatives to create an environment conducive to high-quality research.

    Kasturba Gandhi Degree & PG College for Women
    • Encourage and support research and development activities: The policy aims to create a conducive environment that promotes and supports research and development initiatives. It seeks to provide resources, infrastructure, and incentives to encourage individuals and teams to engage in innovative and impactful research.
    • Foster collaboration and partnerships: The policy aims to facilitate collaboration and partnerships among researchers, institutions, industries, and other stakeholders. It seeks to establish networks and platforms for knowledge sharing, interdisciplinary research, and collaborative projects to maximize the impact of research outcomes.
    • Enhance the quality and relevance of research: The policy emphasizes the importance of conducting high-quality research that addresses societal needs and contributes to knowledge advancement. It encourages researchers to pursue excellence, adopt rigorous methodologies, and adhere to ethical standards to ensure the credibility and integrity of research outcomes.
    • Promote technology transfer and commercialization: The policy recognizes the significance of translating research findings into practical applications and commercial products. It encourages researchers to explore avenues for technology transfer, intellectual property protection, and entrepreneurship to bridge the gap between academia and industry, fostering innovation and economic growth.
    • Support capacity building and skill development: The policy aims to nurture a research ecosystem that promotes continuous learning and skill development. It provides opportunities for researchers to enhance their research capabilities, acquire new skills, and stay updated with the latest advancements in their respective fields.
    • Establish a robust research governance framework: The policy emphasizes the need for a strong research governance framework to ensure compliance with ethical standards, data protection, and responsible research practices. It defines guidelines and procedures for the approval, monitoring, and evaluation of research projects to safeguard the interests of research participants and maintain research integrity.
    • Promote dissemination and utilization of research outcomes: The policy emphasizes the importance of disseminating research findings and ensuring their effective utilization. It encourages researchers to publish their work in reputable journals, present at conferences, and engage in knowledge exchange activities to maximize the impact and visibility of their research.
    • Foster a research culture and recognition: The policy seeks to foster a culture that values and recognizes research contributions. It promotes a supportive environment that encourages researchers to pursue long-term research goals, provides recognition for their achievements, and facilitates career progression based on research excellence.

    Overall, the R&D Promotion Policy aims to create an enabling environment that nurtures research and development, drives innovation, and contributes to the advancement of knowledge, societal well-being, and economic growth.

    The R&D Cell plays a crucial role in implementing and overseeing the objectives and initiatives outlined in the R&D Promotion Policy

    • Establishment of Research and Development (R&D) Cell:

      The R&D Cell was established in 2017 based on the directions issued by the Governing Body.

      Composition of R&D Cell:
      • Chairman: Principal
      • Dean (R&D)
      • Heads of all Academic Departments
      • Nominated senior faculties
      • Nominee from the Industry

      Chairman: Principal Dean (R&D) Heads of all Academic Departments Nominated senior faculties Nominee from the Industry

    • Responsibilities of the R&D Cell
      • Overall performance management of research activities at the Institute. ∙ Development and enhancement of the Institute's research capacities. ∙ Encouragement of all faculties to pursue research in their areas of expertise. ∙ Protection and commercialization of the Institute's intellectual property. ∙ Management of consultancy activities related to R&D.
      • Provision of research and development opportunities for academic staff to maintain enthusiasm, awareness of current scholarship, and relevance in teaching and other institutional activities.
      • Development of infrastructure conducive to promoting the quality and quantity of research and development.
      • Establishment of research and development priorities and monitoring the quality and quantity of research and development.
      • Disbursement of Institute Research Funds to established researchers, both individually and in groups, including research infrastructure funds, seeding grants to beginning researchers, research initiatives across departmentsand
      • Provision of consolidated information to the Governing Body and other appropriate institutional bodies.
      • Monitoring the application of Research Funds to ensure proper accounting. ∙ Promotion of emerging areas of research and development.
      • Development of mechanisms to engage and motivate research staff effectively.
      • Monitoring and enhancing the quality of research programs, projects, and research infrastructure within the Institute, including the training of research scholars.
      • Responsibility for the progression of research scholars.
      • Facilitation of multidisciplinary research endeavours across faculties and departments.
      • Monitoring the research and development performance of individuals, groups, canter’s, schools, and faculties to encourage excellence and productivity through maintaining a database of research and development activities.
      • Oversight of the application of the Code of Research Ethics for the responsible practice of research.
      • Formulation of incentive schemes to promote research activities among teachers and student scholars.
      • Enhancement of the quality of postgraduate education to an internationally high level through evaluation by the R&D committee.
      • Promotion of strategic partnerships and funding solutions with industries and research institutions for collaboration, funding, and cooperation.
    • Policy for Research and Innovation Funding:
      • Funding will be long-term, predictable, and allocated based on transparent criteria.
      • Long-term skills development requires a stable funding base, ensuring the safeguarding of the Institute's technological and science base.
      • Allocation of resources to prioritize important targets, selected priority fields, infrastructures, research career internationalization, and strengths system. ∙ Activation of research and innovation by individual departments through funding to improve the ability to innovate through interdisciplinary research work.
      • Diversification of the funding basis for the Institute with quantitative objectives and incentives for international funding through steering committees.
      • Increasing the share of research funds for strengthening the knowledge base, research.
    • APPROVAL OF RESEARCH PROPOSALS
      • Research projects involving subjects such as people, human remains,living beings, and the environment must be submitted to the R&D Cell for evaluation and approval. This is particularly necessary if there are legal, professional, or institutional requirements related to the research.
      • Students submitting research essays, mini-dissertations, dissertations, and theses must declare that their research adheres to the Institute's Code of Research Ethics.
      • The R&D committee will carefully review the proposals before forwarding them to the relevant authorities.
    • CODE OF RESEARCH ETHICS

      The Code of Research Ethics at KASTURBA reflects the ethical values upheld by all staff engaged in academic and research activities. These values include:

      • Upholding freedom, democracy, equality, human dignity, and respect for diversity.Striving for distinguished scholarship, excellence in teaching, reputable research, and innovation through knowledge exploration, creation, and challenging norms. Achieving these goals individually, collectively, and through partnerships with communities.
      • The Code of Research Ethics guides staff and students engaged in academic and research activities to:
      • Respect the human dignity and rights of all stakeholders.
      • Promote shared ethical values and conduct all academic and research activities accordingly.
      • Uphold and promote integrity at the individual, group, and institutional levels in their roles as Professors, Guides, Researchers, Mentors, and Advisors.
      • Foster trust in the institution and the practice of science and engineering. Ensure the pursuit of truth through free inquiry and open dialogue. ∙ Adhere to the highest standards of scientific and engineering research, avoiding misrepresentation and fabrication of data or information.
      • Clearly and justly designate authorship of consulted research sources and research publications.
      • Refrain from any form of plagiarism.
    • RELATIONSHIPS WITH THE COMMUNITY:
      • Data or information should be gathered and recorded in a manner that allows sharing with interested parties while maintaining confidentiality after the project's completion.
      • Researchers should carefully consider potential detrimental consequences of their research on the human or natural environments and avoid or minimize such risks through their work.
      • Researchers are accountable to the community for exercising their rights to academic freedom and freedom of scientific research.
    • RELATIONSHIPS WITH SPONSORS:
      • The methods, content, and results of externally funded research should be fully disclosed. Published research results should include details of the external person or institution providing funding.
      • Researchers should be honest with sponsors about their qualifications, research expertise, and skills. They should ensure that sponsors' requirements align with internationally acknowledged standards for ethical research.
      • Researchers should only use sponsor funds for purposes explicitly approved by the sponsor.
    • RELATIONSHIPS WITH RESEARCH PARTICIPANTS AND RESEARCH OBJECTS:

      Researchers must consistently respect the privacy, bodily integrity, freedom, dignityand psychological well-being of research participants.

      • Non-human living beings should be treated with care, respect, and an understanding of their vulnerability and defencelessness.
      • Research should be conducted in a manner that avoids harm to the environment and minimizes additional environmental stress.
      • Proper disposal of bio hazardous waste should be carried out according to established norms and practices.
      • When using people as research participants, informed consent must be obtained. If the participants are under eighteen years old, consent from their guardians must also be obtained. Confidentiality should be maintained.
    • Publications Policy related to R&D:

      The KASTURBA has established its own publications or authorized third-party publications. This policy applies to all departments and units.

      • Purpose of the Policy:

        The purpose of this policy is to ensure a minimum standard and consistent visual identity in all official publications and promotional materials. The Institute's official information should be accurate, consistent, legally compliant, timely, and accessible.

        To achieve this, clear roles and responsibilities will be defined for those involved in formulating, publishing, and maintaining information, whether electronically or in print. Each publication will have a designated content owner responsible for ensuring compliance with this policy. The management and release of publications will be authorized by the designated content manager for specific publications and/or categories.

        The Chairman/Convener of the Publications Committee will oversee the overall administration of the publication policy. All new and existing publications, regardless of language or medium (web, print, CD-ROM, video, audio), must meet high standards and fairly and accurately represent the institute's operations and services. Current standards are outlined in the publication processes, procedures, and referenced policies.

      • Publishing

        Publishing refers to making or assisting in making information publicly available, representing the institute's programs of study, capabilities, activities, or interests. This can be done on the institute's website, through printed materials, electronically, or in any other form of reproduction.

      • Publication Types
      • Primary Publications

        The primary focus of this policy is to publish the institute's official information, which includes regulatory or contractual information. These publications are binding and relied upon by individuals interacting with the institute. The policy aims to manage the authorization, content, and format of these publications, ensuring they accurately represent

        the institute's regulations, policies, practices, services, products, and their terms of supply. Examples of such publications include the Academic Calendar, materials for students (prospective, current, or past), promotional materials (guides, brochures, handbooks, etc.) and advertising communications across various media.

      • Secondary Publications

        This policy covers information that is not intended to be regulatory or contractual but serves as teaching material or provides description, interpretation, or explanation of peopleactivities, and issues relevant to those interacting with the institute. Scholarly publications such as journal articles and books fall under this category, and procedures are in place to ensure their suitability without compromising academic freedom of expression. In cases where the status of the material is not self-evident, a disclaimer may be required, stating that the content does not have an official endorsement as policy and should not be contractually relied upon by those engaging with it.

    • Kasturba will publish the following materials:
    • Online Publications:

      ­ Websites
      ­ Online Newsletters
      ­ e-Magazines
      ­ e-Journals
      ­ . e-Brochures

      i. Placement Brochure
      ii. Institutional Brochure
      iii. Individual Departmental Brochure
      iv. e-Prospectus

    • Hard Copy Publications:

      ­ Newsletters
      ­ Magazines
      ­ Journals
      ­ Brochures

      i. Placement Brochure
      ii. Institutional Brochure
      iii. Individual Departmental Brochure
      iv. Prospectus

    • Conference/Seminar Proceedings
    • Publications Committee

    Publisher: KASTURBA/Authorized third party. Chairman: Principal (KASTURBA)

    Scholarships Policy

    At Kasturba Gandhi Degree & PG College for Women, we recognize the importance of providing financial assistance to deserving students to help them pursue their academic goals. Scholarships and free ships provided by Non-Government agencies and philanthropists play a crucial role in enabling students to access quality education. This policy document outlines the institutional guidelines and procedures for the administration of scholarships and free ships at our college.

    The primary objectives of this policy are:

    • To facilitate access to higher education for academically meritorious and financially disadvantaged students.
    • To recognize and encourage outstanding achievements in academics, sports, arts, and other co-curricular activities.
    • To establish transparent and fair processes for the selection, disbursement, and monitoring of scholarships and free ships.
    • To promote partnerships and collaborations with Non-Government agencies and philanthropists for the provision of financial assistance to students.

    Eligibility Criteria

    The eligibility criteria for scholarships and free ships will be determined based on the guidelines provided by the respective Non-Government agencies and philanthropists. The criteria may include, but are not limited to, academic performance, financial need, extracurricular achievements, and specific demographic considerations.

    Application and Selection Process

    • Announcement: The college will publicize the availability of scholarships and free ships through appropriate channels, including college websites, notice boards, and communication with students.
    • Application Submission: Eligible students must submit their applications along with the required supporting documents within the specified deadline.
    • Evaluation and Selection: A designated committee will be responsible for evaluating applications and selecting candidates based on the predefined selection criteria. The committee will ensure objectivity, fairness, and confidentiality throughout the selection process.
    • Notification: Selected students will be notified about their scholarship/free ship status, and the disbursement process will be explained to them.
    • Disbursement and Utilization
    • Disbursement: The disbursement of scholarships and free ships will be made directly to the student's account or through any other agreed-upon mode as per the guidelines of the funding agency or philanthropist.
    • Utilization: Students receiving scholarships and free ships are expected to utilize the funds solely for educational purposes, including tuition fees, books, stationery, and other related expenses.
    • Monitoring and Reporting: The college administration will maintain a systematic record of scholarships and free ships disbursed, including the details of recipients and amounts awarded. Regular reports will be prepared to provide information on the utilization and impact of scholarships and free ships.
    • Collaboration and Partnership: The College encourages collaborations and partnerships with Non-Government agencies and philanthropists to expand the range of scholarships and free ships available to our students. Efforts will be made to establish and maintain effective communication channels to foster relationships with potential funding organizations and individuals.
    • Review and Revision: This policy document will be periodically reviewed to ensure its effectiveness and relevance. Any necessary revisions or updates will be made based on changing circumstances, feedback, and emerging opportunities.
    • Confidentiality and Data Protection: The college will ensure the confidentiality and privacy of all information related to scholarship and free ship applications. Personal data will be protected in compliance with applicable laws and regulations.

    Conclusion

    The scholarship and free ship policy of Kasturba Gandhi Degree & PG College for Women aims to provide equitable opportunities for students to access higher education. By partnering with Non-Government agencies and philanthropists, we endeavor to recognize and support deserving students in their pursuit of academic excellence.

    Staff Welfare Policy

    At Kasturba Gandhi Degree & PG College for Women, emphasis is laid to provide benefits, facilities and services to the employees. The institution implements welfare schemes to ensure that employees experience a comfortable and ethical working environment.

    Objective
    • To promote a healthy working environment, to improve employee morale and to induce strong bond with the Institution.
    Welfare Measures for Teaching and Non-teaching staff:
    • Leaves provided:

      The employees are sanctioned the below leaves with pay as per the policies of college

      • Casual leave: Casual Leave is intended to meet special circumstances for which provision cannot be made by exact rules. Casual leave of 15 days is sanctioned for one calendar year.
      • Earned leave: employees are credited with 5 ELs every year and cannot be encashed.
      • Maternity leave and Paternity Leave: Maternity leave and Paternity leave may be granted to a permanent female and male employee respectively as per rules with full pay subject to the production of a medical certificate. Maternity Leave with 6 months’ salary up to two children. They will be permitted to go on leave on loss of pay as per their wish and their health conditions based on the doctor's advice
      • Medical leave: The staff members are being provided Medical Leave with salary due to their unexpected illness which warrants their absence from work as per the eligibility norms
    • Incentives
      • The Institution sponsors registration fees to teachers for presenting papers and attending State, National and International seminars, conferences, symposia,
      • Refresher courses and faculty development programs
      • The Institution felicitates the faculty who are conferred with National and International awards.
      • The Institution felicitates the faculty who acquired Ph.D. /M. Phil. degree.
      • Provision of Health Insurance apart from the Government Scheme
      • Employee Provident Fund and Employee State Insurance (Under Government Schemes)
      • Fee concession: A decent privilege in the form of fees concession to the wards of staff is given to the employee’s part of financial support.
      • Uniform Allowance to security staff.
      • Felicitation to staff on College day on completion of long service (25 yrs., 50 yrs.) in the institution
    • Loans and Advances:
      • Loan assistance scheme:In order to facilitate the staff members in getting loans from the bank for their various needs, the Salary Certificate is being issued to the eligible staff members who are covered under EPF Act.
      • Advance salary is granted to the supportive staff in need.The teaching and non-teaching staff members who have served a minimum of one year service with the institution are eligible for Festival advance to the maximum of Rs. 10000/- and it will be deducted in four equal instalments.
    • Infrastructure:
      • Separate faculty room for teaching staff, spacious seating arrangement in administrative offices and separate adequate sanitary facilities for teaching and non-teaching staff are made available. Clean cool RO water, Microwave Oven and Refrigerators are arranged for all staff. CCTV cameras for safety and security
      • Well-equipped GYM.
      • Fire safety equipment as per regulations.
      • A cafeteria with food and beverages at reasonable prices.
      • Job provided to next of kin on the event of death of class IV employees.
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    Teaching - Learning Policy

    Kasturba Gandhi Degree and PG College for Womenstrongly believes in the power of education to bring about positive change. Our Teaching-Learning Policy focuses on the idea that the true strength of our institution comes from serving a diverse student body with different backgrounds and abilities. College is committed in providing an inclusive, enriching, and innovative educational experience. The institute emphasizes student engagement, supports faculty development, and continuously improves our teaching methods. The goal is to create a learning environment that benefits everyone.

    Under this policy, several key indicators are addressed:
    • Student Enrolment and Profile: -The Process of admitting students to the Programme is through a transparent, well administered mechanism complying with all pertinent regulations. The Institution aims to provide equitable access to students from diverse geographic, socio -economic, cultural, differently abled and educational backgrounds.
    • Student Teacher Ratio- The student Teacher Ratio should be optimal which enables the teachers to pay individual attention to students to analyze their interests.
    • Teaching- Learning Process: The pedagogical approach is centered on learners. The Institution promotes participative learning, experiential learning and collaborative learning to enhance effective learning experiences. Teachers are encouraged to use ICT- enabled tools and online resources to personalize learning, promote creativity and engage students actively.
    • Teaching Profile and Quality: The institution believes in maintaining the quality of its teachers. Teachers enhance their knowledge through writing research papers, participating in seminars, workshops, training programs, conferences etc.
    • Evaluation Process and Reforms: The evaluation process focuses on providing constructive feedback and enhancing student competence. It aims to assess the knowledge and skills acquired during the programs and bring changes to make teaching better and more effective.
    • Student Performance and Learning Outcomes: The effectiveness of the teaching-learning process is measured through student performance in examinations. Student performance reflects the commitment to achieving specified learning outcomes.
    • Student feedback: survey -Student Satisfaction Surveys are conducted to assess the effectiveness of the teaching – learning processes and to identify strengths and areas of improvement.
    • Attainment of Programme outcomes and Course outcomes: Programme Outcomes (POs) and Course Outcomes (COs) are defined for all programs and prominently displayed on the institution's website. Attainment of these outcomes is evaluated to ensure the fulfillment of educational objectives.
    • Transparent Assessment and Grievance Redressal: Institution maintains transparency in internal assessments. The grievance redressal is time bound and efficient, ensuring prompt resolution of concerns.

    In Conclusion, the Institution continuously seeks improvement and innovation in its teaching and learning processes.

    Waste Management Policy

    The students are motivated and mobilized to adopt eco-friendly practices about waste management, sanitation, and cleanliness. Kasturba Gandhi Degree & PG College for women is dedicated in fostering a sustainable and environmentally responsible campus. The institution recognizes the critical importance of effective waste management in minimizing the environmental footprint.

    Objective

    The students are motivated and mobilized to adopt eco-friendly practices about waste management, sanitation, and cleanliness. Kasturba Gandhi Degree & PG College for women is dedicated in fostering a sustainable and environmentally responsible campus. The institution recognizes the critical importance of effective waste management in minimizing the environmental footprint.

    • To minimize waste generation and facilitate repair, reduce, reuse and recycling of wastes in a cost effective manner.
    • To train and assign roles and responsibilities to identify and coordinate activities of waste management.
    • To promote environmental consciousness in order to encourage waste minimization, reuse and recycling.
    • To invest into the expansion of recycling opportunities in the campus.
    • To ensure safe handling and storage of wastes incampus.
    Procedures:

    The students are motivated and mobilized to adopt eco-friendly practices about waste management, sanitation, and cleanliness. Kasturba Gandhi Degree & PG College for women is dedicated in fostering a sustainable and environmentally responsible campus. The institution recognizes the critical importance of effective waste management in minimizing the environmental footprint.

    • Measures shall be taken for minimal or optimal use of papers: Instead of taking hard copies of documents, keep in digital format as far as possible.
    • Strategies to lessen the generation of paper waste are adopted: doublesided printing, printing in reduced font size etc.
    • Apply regular and innovative strategies to reduce paper Waste and plastic Waste in the Campus
    • Ensure segregation of Waste at the source
    • Cleaning or emptying of dustbins is ensured at regular intervals daily
    • Ensure effective disposal methods for Laboratory and Hazardous Wastes generated in the campus.
    • The Zoology department shall focus on training in bio-waste management using vermicomposting and organic composting technology
    • Segregation of waste using Colour Bins
    • The segregated waste can be sold to the MoU signed agency for recycling
    • Repair, Re-use and frequent maintenance of equipment to ensure sustainable longevity.
    • Conduct Awareness programs on impact of Waste on the health, wellbeing and the environment
    • Encourage Waste to energy options through projects and research work
    • Regular monitoring and follow up procedures managed by the committee for effective implementation at department levels.
    • Train faculty, non-teaching staff, students and housekeeping staff to make the Institute a role model in the area of Energy conservation.

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